November 19, 2012

How to Manage Your Valuable Time - 9 Steps

For the sake of time. everyone is given the same time. 24 hours a day, 7 days per week, 30 days per month and 368 days per year. Just how we can use it well because time is something that is very valuable. There is a saying, "time is money". so, it is important to be able to manage your time to be worth the benefits for life.

There is some steps to manage your time well :
  1. Make a list of tasks you need to accomplish. Before you can manage your time, you need to know what you have to manage. A list of tasks, from normal to critical, it will help you get a handle on what needs to be done.
  • Assign realistic priorities to each task:
    • Priority 1: do today or tomorrow
    • Priority 2: do in one week
    • Priority 3: do in one month
    • Priority 4: do next year
  • You can further prioritize tasks within this grouping by adding a point in each number. For example, a Priority 1.0 task needs to be done immediately, whereas a Priority 1.5 task simply needs to be done by the end of day.
  1. Balance your effort. Work on small portions every day, starting with the most important tasks first.
  • Do the daily tasks. Concentrate on what is at hand, then move on to the next daily task. Once daily tasks are completed, mark them as such, and proceed to weekly tasks.
  • When the weekly tasks are complete, work on the monthly tasks, and when those are complete, work on the yearly tasks.
  • Make one of your final daily tasks the completion of tomorrow's task list.
  1. Focus on your most productive time of day. Some people work better in the morning, and some are more focused in the evening. 
  1. Manage time in increments. Play a game with yourself by competing against the clock.
  • Work in fifteen minute, half hour or hour intervals.
  1. Take a break. Clear your mind and refresh yourself to refocus.

  • Decide beforehand on a 5, 10 or 15 minute break and stick to that decision.
  • Breaks provide incentive by giving you something to look forward.
  1. Keep track of your progress.
  • Cross things off the list as they are completed.
  • You'll feel more relieved and relaxed just by getting through the daily tasks. Not only will you be getting things done, finishing tasks will give you a sense of accomplishment and spur motivation.
  1. Reassess the list. Rewrite and prioritize your list on a regular basis.
  • Add new tasks to the list. This should be done on a daily basis, especially when you are just getting started with a time management regimen.
  • Eliminate or adjust tasks that are completed, or fall in priority.
  • Delegate tasks to others. Contrary to popular belief, you don't need to do it all. You can be much more effective if you can delegate tasks as necessary.
  • Use technology to complete tasks more quickly, efficiently or accurately. Today's mobile technology features dozens, if not hundreds of apps that will help you manage—and even accomplish—your tasks efficiently.
  1. Leave time for fun. While there are times when we just need to power through a large project, it's important to give yourself time to let loose. Not only will it refresh your mind, it's good for your body, too. It doesn't have to be a lot of time but make sure that you do.
  1. Sleep for 6-8 hours every night. Getting the proper amount of sleep will help keep you alert and energetic, able to think clearly, and function at a high level.

Managing your time can be as simple as scrawling the day's tasks on a piece of paper, or as complex as a spreadsheet with linked tables and calendars. The supplies you need will be dictated by the method you choose.
      • Pencil
      • Pen
      • Paper
      • Eraser
      • Highlighter
      • Laptop or Computer
      • Smart phone
      • To-do list, calendar, or time management software
Be flexible and relax. Allow for the unexpected in life. Other things may take precedence over a rigid and methodical routine. With most unusual circumstances, it may take no more than an hour or a few days to return to your usual schedule.

So, manage your time carefully and happily.


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